Postal Services Canada

Have you ever thought about how the Canada postal service functions to deliver your items to the correct locations? 

Well, the Post Office serves 17.2 million commercial and residential addresses. This Crown Corporation has 6,000 postal outlets nationwide, helping it transport envelopes, cards, and parcels, making it one of the top postal organizations globally!

How does this fact benefit you? 

Imagine you run an eCommerce business and need to ship orders to thousands of delivery addresses weekly. The Canada postal services can enable you to deliver them to homes, offices, PO boxes, community mailboxes, and more!

Or imagine you work as an operations manager at an insurance company. Canada Post can help you ship regular notices, compliance letters, policy agreements, and other documents to clients without hassles.

This blog covers more about the postal services Canada and how you can benefit from them! We will also discuss tracking, shipping rates, and more.

Let us begin!

Canada Post offers many domestic mailing services with different prices, speeds, and features, letting you choose the ideal ones for your business.

You can use Priority Mail for the next-day shipping of urgent items. For instance, imagine you need to ship a time-critical sales letter or tax document. Priority Mail can help you achieve your goal, provided you drop off the mailer before the cut-off time.

It is the best and fastest Canada postal service, letting businesses make quick decisions and correspond with customers and third parties seamlessly.

Also, Priority Mail allows you to track your items and get delivery updates. There is an on-time delivery guarantee, meaning you can ask for a refund if a delay occurs.

Get liability coverage of up to $1,000 to cover losses and damages.

You can extend your coverage up to $5,000 for an extra fee.

Canada Post also offers more paid services, like collect on delivery, scheduled pickup, return to sender, and a hard copy of the recipient’s signature.

The second option is Xpresspost, which lets you ship items between one and two business days. It is almost the same as Priority Mail, with a few differences. For example, you must pay additional charges to ask the carrier to take the recipient’s signature when delivering items (a default feature of Priority Mail).

Hence, most companies ditch this Canada postal service and pay for Priority Mail instead, though slightly more expensive.

The best part is PostGrid lets you prepare and ship your items at the lowest rates. You don’t need to worry about choosing the most affordable shipping option to save money.

Since we work with many commercial printers and send items in bulk via the postal service of Canada, we get many discounts and pass them down to our clients.

 Also Read: Routing Numbers In Canada

Almost all of Canada Post’s domestic mailing services are trackable, helping you stay updated and follow up with your recipients on time.

They also offer an on-time delivery guarantee, except for the Regular Parcel option.

Get the tracking numbers when lodging your envelopes and packages at the Post Office. Keep the receipt safe as proof of mailing and track your items without issues.

The Post Office lets you track all postal services in Canada via its website. You can enter the tracking numbers one by one to get the status. Or enter up to 24 numbers separated by commas to save time.

The Canada Postal Service tracking usually has 16 numbers (like 1111 1111 1111 1111) or 13 alphanumeric characters (like AA 111 111 111 AA).

Also, you may use the reference number to know your item’s status.

If you send some items once every few weeks, the Canada Post website can be helpful!

But what happens when you need to mail hundreds and thousands of mailers?

Luckily, PostGrid’s direct mail services enable you to get a consolidated list of your sent mailers. You can view the status of all items at a glance, helping you save time and effort.

Also, you can access detailed delivery and campaign performance reports via your dashboard whenever needed.

Learning how to address envelopes to use the postal service in Canada is crucial. It allows you to quickly and conveniently send letters without risking mail returns.

Please note that Canada Post processes your mailers using automated sorting equipment. These machines read your addresses from the bottom up.

Hence, you must use the correct format and write your delivery addresses in legible handwriting for the machines to pick up. Or print them to avoid the information getting scrubbed off during transit.

Below is a Canada Post address example for your reference:

Jessica Montana

78-12 De Grassi ST

Toronto ON M4M 2K6

It is the standard mailing address format for sending something via Postal Services Canada. Ensure you always add the recipient’s full name on the first line to get your mailers in the right hands.

Write the company’s name on the second line when shipping commercial items, like B2B contracts, invoices, statements, marketing items, and more.

The third line has the civic number and street address. Please use the correct spellings and street abbreviations to avoid the postal employees manually sorting your mailers and speeding up deliveries.

The last line has the city name, province or territory, and the postal code.

Avoid adding anything beyond this information unless mailing internationally, when you must write the country’s name toward the end.

If you don’t want to remember domestic and international mailing formats for using Canadian postal services, use PostGrid’s direct mail services. You can create your letters, postcards, cheques, statements, and other items online without worrying about these things.

Businesses from healthcare, insurance, financial services, retail, and other industries can use PostGrid’s direct mail solutions to send their mailers online. 

They can rely on our automated platform, which uses state-of-the-art technology to combine offline mail with online features to facilitate the process and save money. 

One of our retail clients was confused about using Postal Services Canada to send regular marketing postcards. They wanted a solution that could assist them in printing the items and cutting unnecessary expenses.

Hence, they contacted PostGrid to discuss their needs and seek solutions. Here’s how it went: 

The challenge: The company wanted to reduce printing costs and improve quality. It struggled with finding reputed printers that offered reasonable prices but helped it maintain consistency.

Creating postcard artwork according to the Canadian Postal Service guidelines was also challenging.

Our client needed something reliable and flexible that enabled them to simplify mailings and save money. 

How PostGrid helped: PostGrid’s all-in-one direct mail solutions allowed them to create postcards using our pre-built template. They could experiment with and customize designs with their brand’s logo and images. 

PostGrid ensures your items fit the Canada Post guidelines to avoid paying the extra fee. 

Also, our printing partners helped the company produce high-quality and professional-looking postcards without going anywhere or negotiating rates with numerous vendors. 

They could make a few selections on our platform and place their orders for any number of postcards. And we would handle the tasks on their behalf, resolving their challenges. 

PostGrid offered the company many more features, like

• Choosing between different Canadian postal services
• Variable data printing
• Address verification
• Metadata tagging
• Real-time tracking
• Campaign analytics
• PIPEDA compliance

The outcome: The company could send thousands of postcards to its targeted audience within a few days without extensive planning or wasting time. 

It integrated our direct mail API into its HubSpot account to send the mailers directly from its system. The process was seamless and quick, helping our client launch their first campaign the same day as the setup. 

Our 2-business day SLA lets them use postal services in Canada without waiting days or weeks to prepare and print their items.

Click here to learn more about the Canada postal service and how PostGrid’s automated mailing solutions can help you use it!

Also Read: What Is Print Advertising and Why Do You Need it?