What are Financial Statement Printing and Mailing Services?
Businesses and accountants must prepare financial statements for each quarter and financial year. It is an indispensable and comprehensive activity that keeps your business running. We cannot ignore these statements and execute everyday operations.
They help us evaluate a company’s financial health. Top professionals use them for informed decision-making and finding areas for growth and improvement. These statements are also necessary for all companies to manage their expenses efficiently.
We must uphold their importance and maintain the financial stability of a business. However, printing and mailing manually could be a challenging task. It isn’t as simple as printing some stats on a piece of paper. You must adhere to some rules and compliances to print financial statements legally.
This blog is the perfect place to learn about financial statement processing. You will learn why you need to hire a financial statement printing company.
What is Financial Statement Processing?
These statements help analyze a company’s financial statements for decision-making purposes. Professionals and business owners often use these statements to understand the health of an organization and evaluate its financial performance, and value.
It becomes a lot easier to manage finances when you have accurate documents. Both internal and external stakeholders might need financial statements for the company’s performance evaluation.
An organization must create a balance sheet, cash flow statement, and income statement for a comprehensive financial analysis.
Analysts use vertical, horizontal, and ratio analysis to evaluate financial statements. However, a reliable printing company with a reliable financial statement is vital to reducing workload and compliance issues.
Step-by-Step Process to Process Your Financial Statements
Many professionals don’t know how to prepare financial statements for their companies. It all starts by gathering financial details and aligning them into official documents. Firms share these statements with management, investors, and creditors after polishing and finishing them.
Obtain Every Relevant Financial Data
You must compile every relevant financial data from our organization. It includes sales invoices, receipts, bank statements, and expense reports. This step is vital to establish the foundation of your financial statements.
The input data helps you get a clear picture of your company’s financial stance. It is a critical point to discover areas needing cost reduction. You get the complete power to make informed decisions.
The right tools are necessary to scan receipts in real time to automate the entry of every transactional detail. Manually entering data could be daunting and time-consuming. Automation saves time and minimizes manual errors.
Categorize and Organize the Data
It is vital to sort and file the data. You need to break it into different categories, such as revenue, assets, expenses, and liabilities. An organized data set will help you draft the statement.
Professionals can meet reporting deadlines and maintain compliance with regulatory requirements. You must ensure that you are drafting the statements according to accounting standards.
It lets you build stakeholder’s trust and dodge legal issues. Accounting software is often essential to categorizing financial data. This software can automatically scan or upload your data for analysis.
Create Preliminary Financial Statements
You must prepare preliminary financial statements once you categorize your datasets. It will give you better clarity on your financial situation. These statements usually comprise three documents: an income statement, a balance sheet, and a cash flow statement.
Review and Analyze All the Data
This step is all about ensuring accuracy and avoiding human errors. Carefully check and reconcile all the data. You can match them with records, bank statements, and other external documents.
Cross-verify your gross profit, and ensure you also mention the debts and taxes. These measures save you from mistakes that could present a wrong idea about your company’s financial position.
Finalize and Report
You can finalize the document after you double-check every minute detail. It might be necessary to get external accountants on board to ensure compliance with different standards and regulations.
Accurate financial statements will help your business secure loans, get investors, and make well-informed business decisions. You cannot mess with precision and integrity.
Why do Financial Print and Mail Requires Precision and Time?
A business requires an in-depth understanding of financial industry regulations to print and mail these statements. Keeping up with tight deadlines is another issue for beginner businesses. It makes more sense to hire an external financial statement printing company for the job.
There are so many regulations professionals must be compliant while preparing financial statements. You need a reliable partner that caters to clients in the financial industry with timely printing and mailing services.
What is an Annual Report for Direct Mail?
This report provides a detailed overview of an organization’s, firm’s, or corporation’s past year. Professionals rely on these reports to explore various charts, images, graphs, financial insights, and summaries of business operations.
A well-designed annual report is vital to showcase your company’s achievements and partnerships of the past year. You get a complete picture of a firm’s financial status, operations, and strategic direction.
We must print this document to enjoy various advantages. It gives us a more immersive and focused reading experience free from digital distractions. Printed reports are also better for referencing and sharing with stakeholders and financial institutions.
Why You Should Outsource Print and Mail Services?
Small and mid-sized companies should consider outsourcing financial statement printing services. Here are some expected benefits they can enjoy by relying on a trustworthy company.
Better Security
Security should be paramount while creating and printing financial statements. You cannot disclose this information to everyone. The third-party printing service will implement necessary security measures to maintain the privacy and integrity of the documents. They often implement penetration testing, SOC1 & SOC2 audits, and reporting.
Intelligent Mail Barcode Tracking Integration is also necessary to keep an eye on each mail piece. Many providers also run quality control checks with multi-point inspection.
Higher Accuracy & Quality
A financial statement printing company has dedicated quality control inspectors to ensure integrity through different processes. It gives a peace of mind that your financial statements will be error-free. They will scrutinize all the documents before printing and mailing them to save your hard work and time.
Reduction in Costs
Do you want to hire a dedicated team only for preparing and mailing these statements? Financial statements printing service providers can help you save a lot of budget.
Outsourcing your monthly printing and mailing needs conserves money on postal charges, equipment, printing materials, and processing.
Involvement of Industry Experts
When you hire a financial statement printing company, you have access to the experience and expertise of industry experts. They often have heavy involvement in core integration, quality control, security assurance, and on-time delivery.
It lets you print and mail superior financial statements with personalization tools. They can even guide you in fixing existing errors and layout issues to ensure precision and high quality.
Cutting-edge Technology for Direct Mail
A financial statement printing company often uses cutting-edge technology to print and mail your statements. For example, they might integrate Intelligent Mail Barcode Tracking into your mailers for better tracking or use high-end printers and mail solutions.
Superior Control
Many businesses live in the delusion that outsourcing printing and mailing means losing overall control. However, the reality is precisely the opposite with unified dashboards and interactive client portals.
A reliable financial statement printing company lets you proof, request, or approve changes, track deliveries, and provide other reporting features. Users can even schedule or reschedule their printing and mailing requests.
Also Read: Patient Statement ServicesSecurity and Privacy Measures to Expect from Financial Statement Printing Company
We cannot let anyone print and mail our financial statements. There are government agencies like FDIC and CFPB that continuously change regulations. You must prioritize security and privacy to safeguard sensitive information from the statements.
The financial statement printing company must adhere to the relevant compliance requirements like SOC-2 audits or HIPAA or PIPEDA requirements.
Complete Building Security
The provider must ensure rigorous security measures to protect its physical facilities for printing and mailing. It ensures no unauthorized personnel gets access to the documents.
User Level Data Security
A user management system is vital to provide access to only authorized users. You can protect your statements from tampering or unwanted access.
Compliant to Secure Data Regulations
The printing and mailing partner must comply with industry standard data security standards. You must stay clear of data breaches or hacking.
Secure Data Archive Options
Data archiving is necessary for many businesses to maintain their records. You must be able to ensure data integrity and confidentiality while archiving your documents with the partner.
Security for Financial Documents
The financial statement printing company must use a secure protocol and encrypted server while handling and processing documents.
How Can PostGrid’s API Help You With its Financial Statements Printing Service?
There are many financial statement printing service providers available in the market. However, only a few provide automation tools, personalization capabilities, customer engagement features, and integration keys.
PostGrid direct mail API is the perfect solution for all your financial statements. Businesses can integrate our API into their existing stacks to automatically print and mail these documents.
We provide unlimited printing and mailing capabilities with our print & mail software. When you sign with us, you get a highly scalable API that complies with regulatory requirements and streamlines your workflows.
Sign up now to access reliable financial statement printing and mailing services.
