Canada Post Registered Mail

Canada Post Registered Mail is the ideal service for sending critical or time-sensitive documents. It provides proof of mailing and/or proof of delivery for your mailers and packages. Users can also get the secure signature of the person receiving the mail and a mailing receipt with a delivery date.

You should consider this service for sending vital documents to your customers, clients, or partners. However, we can classify this service into two categories: Registered Mail™ Canada (Domestic) and Registered Mail U.S. and International. The minimum dimensions of standard Registered Mail start from 140 x 90 x 0.10mm and can go up to 245 x 156 x 5 mm. Your mailer’s weight must be below 50g. The delivery time can range between 2 to 4 business days. 

However, international deliveries could take up to 7 days. It would cost you $10.50 to send a Registered Mail in Canada. International deliveries cost $21.40 per mailer. The pricing for the United States depends on the destination. An automated direct mail system can simplify your communication strategies while using Registered Mail. It improves your deliverability, avails bulk mail discounts, and even provides mail scheduling services

You can broadly classify the Registered Mail service from Canada Post into two

• Registered Mail Canada (Domestic)
• Registered Mail U.S. And International

Some business organizations assume that the Canada Post Registered Mail service only applies to domestic addresses. However, that’s not the case. Below, we explain the domestic and international registered mailing services you can use for your business.

Registered Mail Canada (Domestic)

Registered Mail Canada (domestic) is a service from Canada Post that lets you send registered mail anywhere inside Canada. With domestic registered mailers, you can request the addressee’s signature. Of course, you also get the mailing receipt with the domestic registered mailers.

Besides the mailing receipt, Canada Post provides you with a copy of the signature and the date of delivery of your mail. Most business organizations, including financial institutions, use Registered Mail Canada to send crucial documents.

However, it is worth noting that you can not combine the Registered Mail service with other Canada Post services like

• Priority Mail
• Xpresspost Mail
• Expedited Parcel Mail
• Regular Parcel

Registered Mail U.S. And International

Canada Post also provides its Registered Mail services to addresses outside the country. However, the domestic and international registered mailing is not the same. The most noticeable difference between the two is proof of delivery.

As we saw above, the delivery proof of domestic mailing can include the addressee’s signature and a mailing receipt. Regarding international Registered Mail, the evidence of delivery only consists of a date-stamped official receipt.

Unless you are sending crucial documents to your customers or partners in the U.S. In that case, you have the option to combine Registered Mail with the Xpresspost service. By doing so, you can get a signature for your business mailer. But, remember that this only applies to U.S. addresses or mailers.

 Also Read: How to Write a Cheque (Canada)

Knowing the suitable size and weight of your business mailers is a must for every company. The last thing you need is your Canada Post to return your urgent mail due to technicality. So here are the size and weight specifications you should maintain for your Canada Registered Mail.

Suppose you are a business owner trying to optimize your business’s communication expenses. In that case, you should be extra careful with the size and weight of the mailers. Even a single mailer returning without reaching its destination is a loss for the company. So imagine what happens if you send thousands of mailers.

Sending registered mailers for your business already costs you more than Standard or Neighbourhood mail. Knowing the exact size you can use for your Registered Mail enables you to use the most economical option for

• Paper
• Envelopes
• Envelope size

Standard Registered Mail

Other Registered Mail

Prepaid Registered Mail Envelopes

 Also Read: Canada Post Hold Mail

A common question among busIt costs you $10.50 to send a Registered Mail in Canadainesses new to Registered Mailing is, “how long does Registered Mail take in Canada?” There is no point in sending business mailers with registered services if they can not reach the recipient on time.

For instance, let’s consider the case of financial institutions again. Most financial service providers send their invoices to the customer early to ensure the recipient has time to respond. And by respond, we mean to make their due payments.

The same goes for collection letters, payment reminders, and other documents. There is no point in sending critical documents like collection letters via Registered Mail unless it reaches the recipient in time. Of course, things would be a lot easier if you had a way to schedule your mailers on time.

Thankfully, such a solution already exists. You can use our fully automated print and mail solutions to send personalized mailers. It allows you to set a specific day and time to send your mailers. In other words, even if you forget about sending the invoice or collection letter, PostGrid does not.

The following table shows the projected arrival date for your Registered Mail.

 Also Read: What is a Mailer in Advertising?

One of the most challenging parts of being a business owner or a decision-maker is minimizing expenses. And as you already saw above, the cost of sending Registered Mail is relatively high. But, the good news is that it is possible to minimize the expense with the right strategies and tools.

Here are some practical ways business owners can minimize their expenses on mail communication.

Maximize Deliverability With Address Verification

Imagine sending Registered Mail to everyone on your mailing list, but only some of them reach their destination. That would mean all the time and money your business spends on printing, personalizing, and delivering your mail goes to waste.

The best way to ensure that your mailer always reaches its destination is with the help of address verification. PostGrid provides an advanced address verification solution that can validate addresses inside and outside Canada.

“95% of the urban and rural addresses on the customer’s database or mailing list are determined to be accurate when compared to the Canada Post database.” – Canada Post Address Accuracy Program.

Our software solution is SERP-certified and meets every compliance standard in the book. Furthermore, we use the official address database of the country to ensure that the addresses for your Registered Mail are valid and deliverable.

Use An Automated Direct Mail System

Automation can solve (or at least simplify) all of your communication strategies, including sending Registered Mail. But how does it help you save money on your business mail communications? Here are some ways an automated direct mailing system like PostGrid can help you minimize the cost of sending business letters.

Boosts Deliverability

Manually sending your business mailers can often lead to unintentional errors. Sometimes you copy the wrong address, miss a digit in the ZIP code, or maybe just used the incorrect address format. Even such minute mistakes can affect the deliverability of your Registered Mail.

An automated print and mail system like PostGrid ensures there are zero manual errors in your mailing process. Furthermore, PostGrid standardizes all your addresses before printing them on the envelopes. As a result, the deliverability of your Canada Registered Mail improves significantly.

Bulk Mailing Discounts

Your business organization can minimize the cost of sending Registered Mail in Canada with bulk mail discounts. Canada Post offers special discounts to organizations that send a significant amount of mail. PostGrid enables you to access bulk mail discounts for your business mailers. Furthermore, you can get these discounts for non-registered mail, including direct mail.

Schedule Your Registered Mail

Our advanced mailing solution allows your company to schedule your mail, including Registered Mail and direct mail. You can set a time and date for when you want to send your mailers. It allows you to send essential business mailers on time, such as invoices and payment reminders. As a result, you can avoid payment delays and eliminate the need for further communication.

Most advanced business mail automation software offers a simple and easy-to-use interface for sending Registered Mail. Below we discuss a step-by-step process you can follow for sending your registered business mailers using PostGrid’s automation software.

Step 1: Sign Up/Log In On PostGrid

First, you must sign up or log in to PostGrid’s website. The sign-up process is simple and short. All you have to do is fill in some essential details to create a profile.

Step 2: Go To The “Letters” Section In The Dashboard

Once you sign in to PostGrid’s web interface, you can access your PostGrid dashboard. Find the “Letters” section on the dashboard. Click on “Letters” to continue to set up your Registered Mail to your target audience.

Step 3: Create a Letter

In this step, you can start to “Create Letter.” Click on the “Create Letter” button to get started on your Registered Mail.

Creating a letter on PostGrid is simple, and even a high schooler finds its interface easy to handle. You must provide the following details to make a letter for your business organization.

Description: Provide a brief description of your business mailer to help you quickly identify the letter. For example, you can describe it as “June Payment Reminders – Registered Mail” or similar.

To And From Contacts: Next up, you must provide the contact information for the sender and the recipient. Furthermore, you also can upload multiple recipients for your Registered Mail.

Select A Template: PostGrid allows you to select a template for your letter. Additionally, it enables you to send bulk mail to your customers without extra effort.

Select An Envelope Type: You can use the drop-down menu to select the suitable envelope type for your Registered Mail.

Choose “Registered” Under Extra Service: Don’t forget to choose “Registered” from the drop-down menu for extra service. The system will treat it like a standard mailer unless you select “Registered” as the additional service.

Select mailing class: Finally, you can also select your desired mailing class for your business mailer. But remember that the cost of sending a Registered Mail is extra for Canada Post.

Tick The Relevant Boxes: On the bottom of the page, you can see multiple checked box options, including

• Colour
• Double Sided
• Insert Blank Page for Address
• Perforate First Page

Check the appropriate options before you proceed to the next step.

Once you have filled all the fields, you can click “Create,” and your Canada Post Registered Mail is ready. Furthermore, you can go to the “Letters” page to access your mailing operation at any time and track your mailers’ progress.

Business organizations often use Registered Mail for crucial and time-sensitive business communications. It is essential to understand the capabilities of registered mailing services, such as getting proof of delivery for your mailers.

Sending important business documents via Canada Post Registered Mail is a lot easier with the help of solutions like PostGrid. Our automated mailing software and address verification solution streamline your business’s mailing process.

Furthermore, the highly accurate mailing service from PostGrid also helps you save money on Canada Post Registered Mail. PostGrid ensures maximum deliverability of your business mailers and minimizes error. As a result, you get to save more money on your business mail and boost your overall revenue.