Cheque payments are the most secure and convenient payment method for business transactions. Even though more advanced digital alternatives have hit the market, cheques remain the major payment method for businesses. However, cheque payments have changed drastically from what they once used to be. The days when you have to write cheques by hand manually are long gone. Instead, cheque printing and writing software with automation capabilities has taken over cheque transactions.

Businesses of all shapes and sizes now employ cheque writing and printing software. This means not only large enterprises but small companies are also employing an online chequewriter. Moreover, even individuals now prefer to use cheque writing and printing software due to its convenience.

But why are cheque writing and printing software so popular, even among small businesses?

Is it worth investing your time and money into such a software solution?

Which is the best cheque printing software?

These are the questions in your mind right now. As you read on, you will get the answers to all of these questions.

You must have a better understanding of cheque printing software and its characteristics before you choose one for your business. Here, we will discuss all the salient features of cheque API and their use to help you make the right choice.

There are various advantages of using an online cheque writer to automate cheque printing. Convenience is a major reason why businesses tend to use cheque-writing software. However, convenience is just the tip of the iceberg. Given below are some of the major advantages of using cheque writing and printing software.

1. Eliminate The Need For Pre-Printed Cheques

Today, an online cheque writer lets you write and print cheques as per your demand. You no longer have to worry about running out of cheques or even overstocking cheques for that matter. All you have to do is use a cloud-based cheque printing software Canada.

With an online cheque writer, you no longer need to buy, store, send, and track pre-printed cheques like before. This alone could save you a whopping 80% on paper costs. Also, printing and storing cheques can be quite challenging and cost you valuable resources.

Cheque writing software Canada like PostGrid is also in compliance with PIPEDA or Personal Information Protection and Electronic Documents Act. It means that outsourcing your cheque printing to software is much safer than going to the local printer or doing it yourself.

2. Eliminate The Risk of Fraud

Pre-printed cheques have a higher risk of fraud as they already have the bank routing and account numbers printed on them. Even carrying them around or losing them somewhere could be troublesome for your business.

Cheque printing software prints cheques on demand and hence the risk of fraud is relatively less. Furthermore, this software is equipped with additional security features for better data protection. It can even monitor all transactions, including slips, invoices, bills, and cheques.

Additionally, cheque printing software is also equipped with countless features that notify you if an unauthorized cheque is submitted at the bank. The computerized records kept by the software solutions also add to the security of cheque writing and printing software.

3. Say Goodbye to Manual Errors

One of the biggest advantages of using automated cheque writing and printing software is getting rid of manual errors. There is nothing more frustrating than your cheque payment getting declined because of some manual error.

Manually writing cheques is a tedious and time-consuming task, which is prone to errors. Automation can mitigate this risk entirely as the smart software takes over all the manual processes. Also, the writing and printing process are significantly faster and more accurate using a software solution.

4. Reduced Time For Printing Official Cheques

The issuing process of business cheques at a financial institution is painstakingly slow. Anyone who has ever witnessed the business cheque issuing process would know this. However, it does not have to be like that anymore if you use cheque printing software Canada.

Advanced cheque printing software has access to top-quality printers all over the country. This means that the cheques can be printed and delivered from the nearest location, saving you valuable time. At the same time, the printing itself takes merely a minute or two to complete.

5. Automatically Record Cheque Data

We know that cheque printing software prints all the information, including the signature, in one go. However, you may not know that all the data is printed via an intelligent solution that is recorded electronically.

As the cheque printing software already keeps track of all your cheque transactions, there is no need for businesses to keep manual records. Hence, you can easily save and access the records without spending your money, time, or any other resources.

6. Print Customized Cheques

Cheque writing and printing software allow you to design and print customized cheques for your business. Therefore, the blank cheques do not have bank information or routing numbers, unlike pre-printed cheques.

Hence, you can use a software solution to print the cheques for different banks without hunting for another printer. You can save the customized cheque designs and easily print them a second or third time.

 Also Read: What is Positive Pay?

What is a Cheque Writer?

Any software that allows you to write cheques using a digital medium instead of a handwritten cheque can be called a cheque writer. Cheque writers are often employed by businesses rather than individuals because of the high volume of cheque transactions. An advanced online cheque writer like PostGrid can print cheques requiring special papers and use a highly secure system.

How Does Cheque Writing And Printing Software Work?

Cheque writing and printing software use the information that you provide for printing the cheques. First, data such as phrases and numbers required to create a cheque template is obtained from the user. The software then allows you to supply the other required details, such as your company name, contact number, and address. Finally, the dynamic data such as the name of the payee and the amount are filled in as the final data input.

Can I Use Regular Paper to Print Cheques?

Usually, cheques are printed on cheque stock paper available at any office supply store or online. Cheque stock paper is used in most printers and cheque printing software. However, this type of paper is relatively expensive. You can find software that uses regular paper for printing cheques, but you need to ensure that beforehand. Most businesses choose to use cheque stock paper as they reduce the chance of fabrication or fraud.

Can I Write The Cheques Online?

Electronic cheques or e-cheques allow you to make payments over the Internet, and many online banking systems are already using them. As long as you have access to details such as the routing number, checking account number, and account holder’s name, you can easily write and mail a cheque online. Most companies now use an online cheque-writer to pay their employees via direct deposit. It is a safer and faster alternative to conventional cheque payments.

Can I Customize The Cheques Online?

Yes, advanced cheque writing and printing software like PostGrid enables you to customize your cheques. For example, you can choose a design that can align well with your brand logo. You can even insert the company logo and even select the font style for the cheques. Also, you can save the cheque designs and use them later or customize them even more.

Is it Worth Spending Money on Cheque Printing Software?

Any business that regularly makes cheque transactions should invest in good cheque printing software without a second thought. It can save valuable time and resources for businesses. Software like PostGrid enables companies to store everything digitally in one place. You can even have your cheque printing software connected to your accounting software for efficiently managing your business.

 Also Read: Safest Way to Send a Cheque Through the Mail

Cheque writing and printing software have changed business payments forever. It is now faster, more economical, and with minimal wastage. With advanced cheque writing and printing software like PostGrid, you can print cheques on-demand.

It saves you valuable time and resources that can now be used for the more important functions of your organization. You can also use PostGrid’s address autocomplete API to ensure the deliverability of the cheques you send.

PostGrid is the best cheque printing software for your business if it requires you to send regular cheques. The software also enables you to personalize your cheques to align their design with your unique brand. With PIPEDA and SOC – II compliance, PostGrid offers one the most secure way for you to print and mail cheques.